This Privacy Policy describes how Fernandez College of Arts and Technology (FCAT) collects and uses personally identifiable information (“Personal Information”) of Data Subjects. Personal Information may be collected manually via forms or documents, or collected electronically, as well as via mobile applications made available to Data Subjects. For purposes of this Privacy Policy, the following terms shall have their respective meanings as set forth below:
“Data Subject” refers to an individual whose Personal Information is processed (typically a student or employee of FCAT);
“Personal Information” refers to any information from which the identity of a Data Subject is apparent or can be reasonably and directly ascertained by a person in possession of said information, and which may include, but is not limited to, the name, date of birth, email and physical addresses, demographic information, and contact information; and
“Processing” refers to any activity conducted on the Personal Information including, but not limited to, collection, recording, organization, storage, updating or modification, retrieval, consultation, use, consolidation, blocking, and erasure or destruction.
FCAT’s privacy policy sets forth the privacy practices that are applicable to all its Personal Information processing activities. Moreover, FCAT’s privacy policy and guidelines shall be interpreted and applied in accordance with all the relevant laws and guidelines of the Philippines, including the Data Privacy Act of 2012 and its Implementing Rules and Regulations.
COLLECTION OF INFORMATION
FCAT may collect Personal Information of a Data Subject when the Data Subject has given his or her consent. FCAT uses a Data Privacy Agreement form which is signed upon enrollment/employment. The Personal Information collected shall be processed solely in connection with the Data Subject’s application for school admission or employment, access to and use of electronic services and mobile applications, or other transaction with FCAT All Personal Information collected may be retained by FCAT until necessary to the above-mentioned purposes and in accordance with applicable laws and with the school policy.
USE OF PERSONAL INFORMATION
FCAT may collect Personal Information to be used in accordance with its declared and legitimate purpose specified and consented to by the Data Subject at the time such information is collected. FCAT may also use such Personal Information to contact the Data Subject regarding its services and products, and with the Data Subject’s specific consent, for official publication or posting purposes. FCAT may also use the Personal Information for research and survey purposes to understand and determine the needs for the continuous improvement of its services and products.
FCAT upholds the Data Subject’s right to refuse, withdraw consent, or object to the use of his or her Personal Information. FCAT may, however, be constrained to deny the Data Subject’s application for admission or employment, request, access and use of school services, and other transactions.
DISCLOSURE OF PERSONAL INFORMATION
FCAT may disclose Personal Information to third parties with the consent of the Data Subject as to the purpose of the disclosure and the identity of said third parties. FCAT shall ensure that the privacy policies of said third parties provide a comparable level of protection as that of FCAT and are compliant with the relevant laws and guidelines of the Philippines, including the Data Privacy Act of 2012 and its Implementing Rules and Regulations.
FCAT may disclose Personal Information to law enforcement authorities, regulators, or other public authority in connection with any alleged violations by the Data Subject of the terms and conditions of his or her contract or agreement with FCAT, violations of law, subpoena, or inquiry by a governmental authority. FCAT reserves the right to report to law enforcement authorities any activity that its personnel believe in good faith to be unlawful.
DATA SECURITY AND STORAGE
Manually collected Personal Information is stored and secured physically. Electronically collected Personal Information is stored and secured in the database of FCAT. The electronic database is secured by the Information Technology department of FCAT.
FCAT uses reasonable efforts to secure electronically collected Personal Information. Only authorized FCAT personnel and contractors who have agreed to keep information secure and confidential have access to this information. Their access to Personal Information is limited only for the declared and specified legitimate purpose.
The Data Subject shall have reasonable access, upon demand, of his or her Personal Information. The Data Subject shall likewise have the right to dispute any inaccuracy or error in his or her Personal Information and have FCAT correct said inaccuracy or error unless the request is vexatious or otherwise unreasonable.
LIABILITY AND EXCLUSION
FCAT shall not be liable for any loss, expense, or damage arising out of or in connection with the wrongful use or reliance by the Data Subject or other third party upon the information in this privacy notice.
PRIVACY CONTACT INFORMATION
For any questions, concerns, or comments about FCAT’s Privacy Notice, contact us at admin@fcat.com.ph.
